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How to Plan Destination Weddings

We all love to fantasise and many of us might be fantasising about having a distant wedding in an exotic location like Honolulu! There is no harm in having such desires but if you wish to turn them into a reality, it is best to tread carefully and plan out the destination wedding carefully with the help of professional planners.


What You Should Do
Choose the Right Location: You just can’t wish to get married in a place that you just saw in a beautiful photograph. For a successful wedding, you need much more than gorgeous scenery. For example, Capri may be an exotic location but for getting there you have to fly to Rome, find out about how to get to Naples and then take a ferry trip. Your guests will be completely overwhelmed with such travel. Similarly the Maldives may be simply fantastic but travelling 20-plus hours to get there may not be everyone’s cup of tea. Instead a location like Portofino or Venice would be ideal.

Choose a Package or a Planner: A package is ideal if you don’t want to take any headache of planning and finding venues, vendors and other aspects of the wedding. However, with a wedding planner, you can personalise your wedding to your taste. You should choose the best planner by looking at various planner websites beforehand. Choose the planner who has worked at your desired destination before as he will be familiar with the vendors and the local language. However, you must have either the planner or a package at a far away destination.

Determine the Exchange Rate: You must check the exchange rate of the currency of the country where you wish to get married as at some places, especially in Europe, you may have to spend a lot of your currency.

Send Invites Early: Many people do not book flights or hotel rooms until they receive the official invite and as such it is best to mail invitations three months in advance. You should ask for an RSVP a month before the D-day.

Plan Events for the Whole Weekend: Instead of just planning the wedding events, you must plan events for the whole weekend as most weddings take place over long weekends. It is necessary to provide a welcome party and include a rehearsal dinner, a party Friday night, and then the wedding on Saturday. It is advisable to also offer surf lessons or tequila tasting or a nature hike or yoga so that people can mingle.

In case you wish to have your wedding in London, you will find plenty of West End London Wedding Venues that will provide the best of facilities.

Check if Outside Vendors are Allowed: Many countries do not allow outside vendors to serve you and as such you should check local laws before planning to take your own photographer, videographer or DJ or makeup artist.

Read the Fine Print of the Contract: If you are hiring a planner, you must go through the entire contract with a fine toothcomb although it may be quite a long document. It is important to spell out all that you expect by being specific on things, like how dinner will be served.

Give Guests Sufficient Notice: If you want guests to attend your wedding, you must give them as much notice as possible. Even verbal communication beforehand will prepare them for the event even if it is six months away.

Negotiate a Group Discount at Hotels: At large hotels, group discount can be between 5 to 10 percent but smaller hotels may not offer any discount. Be careful on the number of rooms that you negotiate for because you don’t want to be left high and dry if guests cancel.

The best venue in London for having a grand wedding ceremony is Unique Ballroom By Montcalm London that offers ideal facilities.

Negotiate Flight and Hotel for Accompanying Vendors: If you are taking your own photographer or DJ, you have to bear their travel expenses and you should put them up in a nice but less expensive hotel than where the wedding is taking place.

Leave Area-Specific items in the Rooms: As most hotels already provide water bottles in rooms, it would be best to leave items such as bug spray and sunscreen if you are having a beach wedding. You can also leave a token gift specific to the destination and a personal welcome note which should preferably be hand-written.

What You Should Not Do

Invite Too Many Guests: You should limit the number of people that you are inviting and try to make the event a bit more intimate. The ideal number would be 40 to 50 so that everyone can participate together in meals and excursions.

Pay for Guests’ Airfare and Hotel Rooms: The bride and groom are not expected to pay for flight and hotel stay of the wedding party. However, if they feel that guests cannot afford the trip and they want them to attend, they can reduce the cost by paying for a few extra rooms and have people share for the weekend. They can also subsidise the cost or book a less expensive, sister property nearby.

Expect Guests to Find Their Own Transportation: It is the responsibility of the couple to provide car or shuttle service to the main venue if guests are staying at nearby properties.

Spend on Ceremony Flowers: Destination weddings are usually in scenic places and so there is hardly any need for elaborate floral arrangements.

Plan a Wedding During Hurricane Season: If you are getting married in Mexico or the Caribbean, do not plan for August, September or October which is the peak of the hurricane season. You should also avoid the holiday season.

Apart from the above, you should check if a backup location is available in case of a beach ceremony. Your guests need not pay any tips and you should take care of that. You should also wear attire suitable for the local weather conditions.

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